Privacy notice

Last updated 11 November 2026

Nia Estates is the private platform Nia Enterprises uses to manage the properties it lets. Only people Nia Enterprises has approved can log in. This notice explains what personal information the platform keeps, why, who can see it, and how to ask about it or have it corrected.

Who keeps your information

Nia Enterprises, a sole proprietorship, owned by Puneeth N. Address: 93/1, Kothanur, 8th Cross, Munireddy Layout, J P Nagar 8th Phase, Bangalore 560076. Nia Enterprises decides what is kept and why, and is responsible for it.

Whose information, and what

Tenants, including companies that rent from us and the people who act for them:

Name, phone number, email and an emergency contact.
The type of ID document and its number. For Aadhaar only the last 4 digits are kept; the rest is never stored. A copy of the ID document, which for Aadhaar should be the masked copy.
The lease: the place rented, dates, rent, deposit and the signed agreement.
Rent bills, payments and receipts, deposit settlements and refunds, utility bills, repairs and inspection photos.

People who work with Nia Enterprises and use the platform: name, email, phone number, and, if they add them, an alternate number, address and photo. The platform also records logins and who changed which record, to keep it secure.

Owners of the properties: the details needed to run each property, such as its address, property tax and electricity connection.

Why we keep it

To let property, and to draw up and manage leases.
To bill rent and other charges, record payments and issue receipts.
To hold, settle and return deposits.
To arrange repairs and inspections.
To verify a tenant's identity before a lease begins.
To keep accounts and meet tax and other legal duties, and to settle any dispute.
To keep the platform secure.

Tenants are told about this, and give their consent, when they sign the lease or hand over their documents. Information about the people who work with Nia Enterprises is used for that work. Nothing is used for advertising, and nothing is sold.

Who can see it

Only people Nia Enterprises has approved, after logging in with a password and a code sent to their email. Each person sees only the parts of the platform their work needs: for example, someone who handles repairs need not see rent amounts or ID documents.

The platform runs on services that store and send information for us and are bound to keep it confidential: Supabase (database, file storage and logins), Render (hosting), Resend (emails such as login codes) and Cloudflare (a check that a sign-up is not a bot). Their servers may be outside India.

We share information with others only where the law requires it, such as with tax authorities or in answer to a lawful order.

How it is protected

Every login needs a password and an emailed code.
Access rules are enforced by the database itself, for each portfolio and each part of the platform.
Documents and photos are private and open only through links that expire within the hour.
Information is encrypted as it travels.
Full Aadhaar numbers are never stored.

If information is ever exposed by a breach, we will tell the people affected and the authorities, as the law requires.

How long it is kept

For as long as the tenancy or the work lasts, and afterwards for as long as the law requires for accounts and tax, or as needed to settle a claim. After that it is deleted. We are setting fixed periods for each kind of record and will update this notice when they are decided.

Your rights

You can ask us:

What information we hold about you, and who it was shared with.
To correct or complete anything that is wrong.
To delete information we no longer need, except what the law requires us to keep.
To stop using information you agreed to give, where that is the reason we hold it. This may mean we can no longer provide the service it was for.
To let someone you name act for you if you die or cannot act yourself.

Write to the grievance officer below. We reply within 30 days. If you are not satisfied, you can complain to the Data Protection Board of India once it is accepting complaints.

Grievance officer

Name: Puneeth N
Email: niaenterprises.in@gmail.com
Address: 93/1, Kothanur, 8th Cross, Munireddy Layout, J P Nagar 8th Phase, Bangalore 560076

Cookies

The platform uses only the cookies needed to keep you logged in. There are no advertising or tracking cookies.

Changes to this notice

If this notice changes, the new version will be posted here with a new date. Tenants will be told of any change that affects them.